Board Meeting Minutes-December 2, 2019 Approved

ADOBE WELLS BOARD MEETING MINUTES

Monday, December 2, 2019

 

This was a closed Mic meeting.

The meeting was called to order at 9:00 A.M. by President, Arnie DeJoode.

Present:  Arnie DeJoode, President; Mike Manning, Vice President; Bob Stamm, Treasurer

Section 1 Directors: Nancy Radke, Greg Weekley

Section ll-lll Directors: Howard Harmon, Nancy Stamm, Joyce Venker, Pat Mulvaney

RV Section Directors:  Darrill Burgett, Pat Fladeland

Secretary: Sonja Bush (Absent), Joyce Venker – Substitute

Parliamentarian: Carole Buwalda

Jurisprudence: Candy Maxwell (Absent)

A synopsis of the Minutes of the Board Meeting of the November 4, 2019 minutes was read. The minutes were accepted as read.

Treasurer’s Report:  Was given by Treasurer Bob Stamm.

General Net Operating Funds Available: $184,858.

Total YTD Income: $403,477; YTD Expenditures: $347,265; Net Income YTD: $56,212.

Total Activity Funds Available: $56,932.

Rental Property Balance: $11,062.

Memorial Fund: $2,368.

Reports put to file for audit.

 

Old Business:

  1. Nominating Committee: We currently have candidates for President, Vice-President, Directors for Section l and ll/lll. Currently there are no candidates for Treasurer or RV Section Director.
  2. 19th Hole Deck Status: The deck has been completed at a cost of $4500.
  3. Ice Machine Status: The ice machine was ordered and is at the vendor. It will be delivered on Wednesday and installed on Thursday this week.

 

New Business:

 

  1. Harvey-Azalea Park: Paul Puck gave a report from his consulting with the City Zoning and Planning. These two lots were set up as green space. Engineered drawings and permits will be needed to build a structure to cover the fire pit. Currently we are paying $56 for each lot in taxes. Discussion was held about anything else that might be wanted on the lots. Howard Harmon will accompany Paul Puck back to the city for more information. A motion was made, seconded and passed to table decision on the Harvey-Azalea Park until there is more information regarding the taxes.
  2. Christmas Golf Cart Parade: A request was made for monetary support for the Christmas Golf Cart Parade. Christmas Golf Cart Parade will be alternated with the Mardi Gras Golf Cart Parade each season (not calendar year). Donations will be taken and will be reimbursed to the Park. A motion was made, seconded and passed to authorize up to $400 for the Christmas Golf Cart Parade alternating each season with the Mardi Gras Golf Cart Parade.
  3. Golf Green Flags and Cups: John Westereng and Mike Venker presented information about the need for new flag sticks and cups. A discussion was held to purchase heavier flag sticks and cups to with-stand the wind. A motion was made, seconded and passed to purchase the heavier flag sticks and cups from the Golf Course budget.
  4. Possible Bank Change: Bob Stamm presented information about changing banks due to IBC being less friendly and having lower rates than other banks. Bob visited eight banks. Lone Star Bank and Navy Army Credit Union had the best rates. Navy Army CU had the best rates for CD’s and checking. Lone star had best rates for short term CD’s. A motion was made, seconded and passed to open accounts at Navy Army Credit Union and Lone Star Bank.
  5. 2020 Budget: Several items were suggested to be included in the 2020 budget. The roof leaks in Wertz Hall. The roof is not the cause, it is the stucco deteriorating. Mike Manning is to get estimates on repairing the stucco or replacing it or getting new vinyl siding. Another possible improvement for Wertz Hall is replacing the flooring which is estimated at $15,600 for materials and $22,000 total with installation. Also, John Deere is to give us an estimate for repairing the used 790 John Deere Tractor that we purchased in 2014.

 

 

 

 

General Discussion:

President DeJoode discussed the help that would be given to someone who runs for Treasurer.  

 

Director’s Reports

Pat Mulvaney:

Reports about people putting cars for sale by front entrance. The screen-print needs to be replaced. Pat wants to replace it with a heavy-duty stencil which costs approximately $150.

Nancy Stamm:

Nancy volunteered to come up with a plan for how to handle cars for sale. Questions about the 33 dead trees along golf course. Mike Manning is taking soil samples to determine why the trees die. Also, we need a new cap on the fence by the swimming pool.

Howard Harmon:

Nothing.

Bob Stamm:

 Would like to have a discussion at the next board meeting regarding the monies given to Bingo. He doesn’t think we should be subsidizing Bingo or Not Your Grandma’s Bingo.

Mike Manning:

If anyone would like to donate a Memorial bench or picnic table please let him know. Approximately cost is: benches $515, Hexagon table $600-650, or 8-foot picnic table $1100. Wagon Wheel Park is coming to look at our security cameras on Wednesday.

Joyce Venker:

Also had questions concerning the dead trees on the golf course.

Nancy Radke:

Nothing.

Greg Weekley:

Nothing.

Darrill Burgett:

Nothing.

Pat Fladeland:

Question if the marble bench in the RV section was going to be removed. Also, someone made a mess in the laundry room tub.

 

Announcements:  None.

 

The meeting adjourned at 10:35 A.M.

 Submitted by Joyce Venker, Substitute Secretary

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