Board Meeting Minutes_ Dec. 2, 2018 Approved


Monday, December 3, 2018

This was a closed Mic meeting.

The meeting was called to order at 9:00 A.M. by President, Mike Manning.

Present:  Michael Manning, President; Harry DeBoer, Vice President, Arnie DeJoode, Treasurer

Section 1 Directors: Glenda Peterson, Nancy Radke

Section ll-lll Directors: Harry Dellinger, Connie Harmon, Howard Harmon, Nancy Stamm (Absent)

RV Section Directors: David VonArx (Absent), Darrill Burgett (Absent)

Secretary: Joyce Venker

Parliamentarian: Carol Buwalda

Jurisprudence: Candy Maxwell (Absent)

A synopsis of the Minutes of the Board Meeting of the November 5, 2018 minutes was read by Secretary Joyce Venker. The minutes were accepted as read.

Treasurer’s Report:  Was given by Treasurer Arnie DeJoode.

General Net Operating Funds Available: $182,020.

Total YTD Income: $406,773; YTD Expenditures: $346,434; Net Income YTD: $60,338.

Total Activity Funds Available: $60,371.

Rental Property Balance: $8,800.

Memorial Fund: $2,618.

Reports put to file for audit.

Old Business:

  1. Nominations Committee: Mary Higgins provided an update on her committee’s efforts to recruit candidates.
  2. Audit Committee: Lloyd Bratland is in charge of the audit and has four members on his committee.
  3. Wertz Hall Study Update: Connie Harmon provided an update to the Committee’s efforts on developing a process for presentation to the homeowners. A copy of the report was given to each board member. After much discussion a motion was made and passed to have the homeowners vote at the Annual January Homeowners Meeting: It will be a two-part ballot. #1. Do you want to do something with Wertz Hall? Yes or No. #2. Amount of commitment that Homeowners may want to spend. Connie Harmon will re-draft the ballot with input from Carol Buwalda and then share it with the Board for approval. A discussion of this presentation will be brought up at the December Homeowners Meeting so that the Homeowners can be thinking of what they may be willing to commit to. Arnie DeJoode will visit other banks to see if another bank would have less requirements than what we have so far.
  4. Post Office Repair Update: The South Post Office repair will begin on December 19, 2018. The repairs should take three days. President Manning is using a contractor that we have used before and that we have been satisfied with his work.

New Business:

  1. Golf Committee: Russ Garrett has a proposal to establish a Golf Course Greens Advisory Committee. He would like to formalize a committee that the purpose is to gather information from the golfers on the current state of the golf course and provide recommendations and improvements to grounds and playability of golf course. Also, to recommend a 1, 3, & 5-year plan for course improvements to provide input to the Board of Directors. President Manning said he will take it under consideration and meet with the golf liaisons.
  2. Budget Development: The budget development will begin shortly. President Manning plans to review the infrastructure report to identify maintenance projects to be included. The budget committee will meet on January 10th at 3:00 to review the budget development and provide a question and answer session prior to finalizing the budget for approval in January. There was a comment made that the road fund and pool fund need to be increased.
  3. New Kubota Tractor: A 2009 Kubota Tractor was found for sale. Mike Venker accompanied Beto to look at the tractor and evaluate its condition. It is a larger tractor than what we have now and only has 320 hours. The asking price is $8000. The tractor that we have now is very old and has had a lot of problems. It needs a new alternator right now. The new tractor needs to be purchased today. We only have $3000 left in the New Equipment line item. The remainder of the money will be taken out of the General Fund. A motion was made and passed to have a vote at the December Homeowners meeting to replace the $5000 out of the Activity Fund to reimburse the General Fund for purchase of the Kubota Tractor.

General Discussion: President Manning reminded the Directors to remind the homeowners that the North Pool is a non-smoking pool. Also, that there should be no glass containers at either pool.

Director’s Reports:

  • Howard Harmon:
  • Connie Harmon: On Whitewing there are bushes against the fence and there are Homeowners trees hanging across the streets that need to be trimmed.
  • Harry Dellinger: There are trees that need to be trimmed in the alley too.
  • Glenda Peterson: The plexiglass on the North Side Post Office needs to be replaced.
  • Nancy Radke: There are fruit trees by the 19th Hole hanging out in the street and also the alley along the 19th The Ladies Restroom at the 19th Hole needs a deck to allow for a flat surface from all doorways to get into the restroom. (President Manning said that Greg Weekly is to give him an estimate to have that done.) A drawing for the transformation of the North Side Shuffleboard Court was given to board members. A motion was made and passed to allow the North Side Residents to proceed with the transformation of the Shuffleboard Court at their expense.



The meeting adjourned at 10:29 A.M.

Submitted by Joyce Venker, Secretary