Homeowners Meeting Minute, November 21,2016 – Approved

ADOBE WELLS HOMEOWNER ASSOCIATION

HOMEOWNER MEETING MINUTES

Nov. 21, 2016

 

The meeting was called to order at 10:00 a.m. by President, Gary Montgomery.

There was a quorum.

Pledge of Allegiance.

Prayer led by Roy Williams.

Introduction of Board and Officers:

President:  Gary Montgomery

Vice-President:  Mike Manning

Treasurer:  Bob Stamm

Secretary:  Laurie Sullivan

Section I Directors:  Paul Hood;  Mary Hittner (absent)

Section II and III Directors:  Bob Gotter; Ken Heyn; Darrell Olson (absent); Dave Nickols

RV Section Directors:  Marlene Thorson; Marty RicKard

 

Parliamentarian:  Jim McGuire (absent)

Jurisprudence:  Candy Maxwell (absent)

 

New Homeowners Present:  Hartwell Amlee; Herb Calley; Marlon & Diane Sanders; Gene & Gloria Raatz; Steve & Maria Spafford; Dale & Laurie Lee; Dean & Theresa Perry; Ed Frazier & Liz Lanning;

Tom & Marion Drennon; Marilyn Payne; Steve & Pam Albright; Greg Weekly

 

Secretary’s Report: A synopsis of minutes from the March 21, 2016 meeting was given by Laurie Sullivan.  The Minutes were accepted as read.  There was not a quorum in April and only an informal meeting was held.

 

Treasurer’s Report:  Bob Stamm

General:  Net Operating Funds available:  $193,610

Total YTD Income:  $362,121; YTD Expenditures: $317,656; Net Income: $44,465

Total Activity Funds available:  $35,108

Rental Property Balance:  $5,884

Memorial Fund Balance:  $3,781

The report was approved and put to file for future audit.

 

Old Business:

 

  1. Rule and Regulations:  The Board has spent several months reviewing the Association Rules and Regulations and had them reviewed by Jurisprudence and our attorney in preparation for a vote by the homeowners so they can be filed with the city.  All items voted on passed.  It was agreed to re-visit a couple of items at the December meeting:  #8 with regards to charging $1/day fee for visitors who stay over 15 days; #29, keeping the pool rules in the official Rules so they can be changed at a homeowners meeting if necessary; #30 after the Board has reviewed this rule and clarified several points regarding the storage lot.
  2. Street Signs: Bob Gotter reported that all the new street signs have been erected. One new pole is needed.
  3. Storage Area Inventory:  All residents storing items in the storage lot must complete a registration form with Veronica so we know what belongs to whom.
  4. Voting Procedures: A change has been made in the voting procedure in that all nominees are posted as soon as possible after the name has been submitted to the Nomination Committee.  Nominations may be made from the floor at the December meeting. The person nominated must be present to accept this nomination.  Nominations can also be phoned in to the December meeting which will require the Nomination Committee members to have cell phones turned on at that meeting only.
  5. Nomination Committee: Ron Glatt, Chairman of the Nomination Committee was introduced. He introduced those members of the committee present; Donna Ross and Joanne Parrott. Any homeowner wishing to run for office can contact any committee member.
  6. Daffodil Ave Project Update: Gary Montgomery gave an update on our status with the City as regards the Daffodil Ave. project. We have retained Attorney Paul Barkhurst from San Antonio, an experienced eminent domain/land acquisition attorney. He will work on a contingency basis. The city has offered us $65,000. The attorney will retain 30% of any monies over that amount he is able to get for us.  At the attorney’s suggestion, we have retained a very experienced appraiser. This will cost us $15,000, of which we have paid $7,500 to date.  President Montgomery and several Board members met with the attorney and appraiser this summer and are impressed with both.  We are not expecting to hear of any developments for some time.
  7. Auction Storage/Granny’s Closet: The new storage building has been erected and is filling up quickly with auction donations.  A section needs to be partitioned off for Granny’s Closet. There was a question about lack of electricity in this building. That would require a permit from the city and is not being considered at this time.
  8. Maintenance Building: The maintenance building and canopy have been completed and is serving Beto’s needs very well. A question was raised about why we store the beat-up trailers under the canopy and leave the large gang mower out in the elements. Gary will talk with Beto and ask him to look into this.
  9. Golf Course Update: Beto and his crew worked very hard on the golf course this summer. The irrigation system has been updated, weed control and fertilizer were applied regularly, and most recently the greens have been reseeded with rye grass. This should put them in better shape for the winter months.

 

New Business:

  1. Lawn Trimming:  Each homeowner needs to make arrangements for weed trimming after they leave in the spring.  Veronica has a form that must be completed by each homeowner to include that information.
  2. Car Stickers: It was again stressed that homeowners are required to display Adobe Wells stickers on the front and back of their car.  This can be on the bumper or glass.
  3. Windmill: The windmill next to the 8th hole was taken down this summer by the tree trimmers.  It is very poor shape and deemed to be not repairable.  The arm can be turned into folk art. It was voted not to try to re-erect the windmill.
  4. Golf Course Closings: Each side of the golf course will be need to closed 1 day/month for maintenance. There will be 2 signs made to erect on the side being closed.
  5. 911 phones: Mike Manning spent a lot of time during the summer working on the 911 phones at each pool.  It is a requirement that we have these, but neither was working. Mike has purchased two new phones for less than $200. These dial direct to 911 dispatch. Line fees are $82/month.
  6. Spread Sheets: Spread sheets were given to Beto to track golf course updates and maintenance. They worked so well, spread sheets have been implemented to track other things such as pool maintenance, work orders, storage lot registrations, etc.
  7. Ceiling Projector: Dave Nickols gave a report on his research with Best Buy into ceiling projectors.  This could be used at Wertz Hall for entertainment and information, such as what was used at this meeting to project rule changes onto a screen so all can see. The cost for the projector, installed, is just under $3,000. For an additional $179 we can obtain a 4 year warranty which will include a new bulb. The bulbs are very expensive. A motion was made to purchase such equipment. The motion passed.

Anouncements

The meeting adjourned at 12:05 p.m.

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