Homeowners Meeting Minutes- December 16, 2019 Approved

Adobe Wells Homeowners’ Meeting

Monday, December 16, 2019

The Meeting was called to order by President Arnie DeJoode at 10:00 am.

A Quorum was present.

Pledge of Allegiance.

Moment of silence for the sick and departed.

Introduction of the Board members and Officers

  • Section 1 – Nancy Radke, Greg Weekley
  • Section II and III – Nancy Stamm, Howard Harmon, Joyce Venker, Pat Mulvaney
  • Section RV – Darrill Burgett, Pat Fladeland
  • Treasurer – Bob Stamm
  • Vice President – Mike Manning
  • President – Arnie DeJoode
  • Secretary – Sonya Bush
  • Parliamentarian – Carole Buwalda
  • Jurisprudence – Candy Maxwell (absent)

New Homeowners present:  Nick and Marcia Golden, 4821 Bluebonnet

Historical Minute –

On January 4, 1973, there were eleven RV lots that had been developed along with  visitors’ parking spaces (The Bull Pen) and a small office building.  Originally there were five mobile home lots.  They were 5101 Gene (Sidie), 5105 Gene (Werderman/Edleman), 5109 Gene (Smith), 3017 N. Birch (Coulter), and 3021 N. Birch (Johannesen).  First mobile home was set in spring of 1974.

The first year the lots were sold on a “lease purchase” arrangement (new concept in the Valley) which proved successful.  The golf course (north side) was built in 1974 and 1975 by Wally McClendon and helpers to enhance the idea of a Country Club.  The course originally built to have 27 water and sand hazards; later taken out because of “too hard” complaints.  There were five sand traps on #9.  The water hazard on #8 was a bathtub sunk into the ground.  Originally #8 was #1 until the back nine was built.

Secretary’s Report – A synopsis of minutes from the November 18, 2019, Homeowners’ meeting was given.  The minutes were accepted as read.

Treasurer’s Report – Treasurer Bob Stamm reviewed the report.

  • General Fund

o   Net Operating Funds Available: $184,858

o   Total YTD Income:  $ 403,477

o   Total YTD Expenditure $ 347,265

o   Net Income YTD $56,212

  • Total Activity Funds Available: $56,932
  • Rental Property Balance: $11,062
  • Memorial Fund Balance: $2,368

The report was approved and put to file for future audit.

Old Business

 

  1. 19th Hole Deck

Deck was completed by Rojas Construction (Oscar); $4,500.

  1. Ice Machine

New upper unit approved last month was ordered and received.  Mike worked out a deal with the company that does our normal maintenance and sanitation, to do the installation and our maintenance/sanitation for 2020 in exchange for the old ice machine unit.

  1. Audit Committee

Audit is progressing for Jan-Nov 2019.

New Business:

 

  1. Harvey-Azalea Park

Paul Puck visited the city.  To build anything on the park (which is really two lots (208 & 21)) requires city permits, etc. because it is a common area.

Howard Harmon visited the Hidalgo County Appraisal Services to see about tax consequences of constructing a shade canopy and a small building (restroom).  AW gets a reduced tax rate for common areas.  Current total tax on each lot is $72 ($59 Hidalgo County, $13 McAlleln).  An estimate of the tax increase of adding a canopy to one lot would be around a total increase of $81 to $153 for the lot.  Tax change is not a big issue.

  1. Christmas Golf Cart Parade

A request was made to the BOD for monetary support for the Christmas Golf Cart Parade. Christmas Golf Cart Parade will be alternated with the Mardi Gras Golf Cart Parade each season (not calendar year). Donations will be taken and will be reimbursed to the Park.  BOD passed a motion to authorize up to $400 for the Christmas Golf Cart Parade alternating each season with the Mardi Gras Golf Cart Parade.

  1. Golf Green Flags & Cups

BOD approved the purchase of heavier flag sticks and cups to with-stand the wind using the Golf Course budget.

  1. Bank Change

Bob Stamm presented information to the BOD about changing banks due to IBC being less friendly and having lower rates than other banks. Bob visited eight banks. Lone Star Bank and Navy Army Credit Union (CU) had the best rates. Navy Army CU had the best rates for CD’s and checking. Lone Star had best rates for short term CD’s. The BOD approved the opening of accounts at Navy Army Credit Union and Lone Star Bank and transferring money from IBC when appropriate (new check blanks available, CD expirations, etc).

  1. 2020 Budget

Project Possibilities:

Wertz Hall leaks that have occurred during strong wind and heavy rain conditions need fixed.  Roof warranty (18 years remaining) had previously covered repairs to fix leaks, but they are now saying the current leaks are due to cracks etc in the stucco and took pictures of suspected areas.  A water test by a local contractor verified that the current leaks are due to stucco and not roof.  We are getting estimates on repairing the stucco, or replacing it, or getting new vinyl siding.  The “stop leaks” effort would have priority over others.

Other project possibilities are Wertz Hall flooring, Wertz Hall lighting, and the Model 790 John Deere tractor, which is having problems and may or may not be repairable.

There will be a “2020 Budget Information Meeting” the week before the January HOM.  Date, etc. not set yet.

  1. Nominations Committee

 

The Nominating Committee was thanked for their work; representing Section II/III: Dave & Jan Calley (Co-chairs); Section II-RV: Sharon Petersen; Section I: Kay Shaw; and At Large: John Westereng

Report from the committee:  John Westering presented the following:

President: Arnie DeJoode

Vice-President:  Mike Manning

Treasurer:  Howard Harmon

Section I Director:  Jim Stevens

Section II-RV Director:  Margie Glaesemann

Section II/III Director:  Twila Garrett; Anna Hartwig; Skip Ruis

 

  1. Nominations from the Floor

There were no nominations from the floor for President, Vice-President, Treasurer, Section I Director, or Section II-RV Director.  Harry Dellinger was nominated from the floor and he accepted the nomination for Section II/III Director.

 

           

“Meet the Candidates” meeting will be held on Friday, January 10th from 1:00 to 2:30 PM. 

 

 Elections will be held on January 13th from 9:00 AM to 2:00 PM.  

 

Announcements

  • If you get mail in your mailbox that doesn’t belong to you, please bring it to Wertz Hall & put it on the table where the packages are.
  • Christmas Dinner plans are complete. You can still sign up to eat Christmas Dinner.  Sign-up sheets are in Wertz Hall and at both post offices.
  • Gigi Bailey needs help to fold the Divot at 9:30 on Tuesday, December 17, 2019.
  • Bible Study is on Mondays at 7:40 P.M. at the 19th Hole.
  • Mike Manning is taking orders for new benches or picnic tables. Benches are $600, hexagon tables are $700, and 6 foot picnic tables are over $1000. Order is being placed in January.
  • A can for Christmas donations for the 7 employees is in Wertz Hall. Please give generously.

 

A motion was made and seconded to adjourn. Meeting was adjourned at 10:40 A.M.

Submitted by Sonya Bush, SecretaryAdobe Wells Homeowners’ Meeting

Monday, December 16, 2019

The Meeting was called to order by President Arnie DeJoode at 10:00 am.

A Quorum was present.

Pledge of Allegiance.

Moment of silence for the sick and departed.

Introduction of the Board members and Officers

  • Section 1 – Nancy Radke, Greg Weekley
  • Section II and III – Nancy Stamm, Howard Harmon, Joyce Venker, Pat Mulvaney
  • Section RV – Darrill Burgett, Pat Fladeland
  • Treasurer – Bob Stamm
  • Vice President – Mike Manning
  • President – Arnie DeJoode
  • Secretary – Sonya Bush
  • Parliamentarian – Carole Buwalda
  • Jurisprudence – Candy Maxwell (absent)

New Homeowners present:  Nick and Marcia Golden, 4821 Bluebonnet

Historical Minute –

On January 4, 1973, there were eleven RV lots that had been developed along with  visitors’ parking spaces (The Bull Pen) and a small office building.  Originally there were five mobile home lots.  They were 5101 Gene (Sidie), 5105 Gene (Werderman/Edleman), 5109 Gene (Smith), 3017 N. Birch (Coulter), and 3021 N. Birch (Johannesen).  First mobile home was set in spring of 1974.

The first year the lots were sold on a “lease purchase” arrangement (new concept in the Valley) which proved successful.  The golf course (north side) was built in 1974 and 1975 by Wally McClendon and helpers to enhance the idea of a Country Club.  The course originally built to have 27 water and sand hazards; later taken out because of “too hard” complaints.  There were five sand traps on #9.  The water hazard on #8 was a bathtub sunk into the ground.  Originally #8 was #1 until the back nine was built.

Secretary’s Report – A synopsis of minutes from the November 18, 2019, Homeowners’ meeting was given.  The minutes were accepted as read.

Treasurer’s Report – Treasurer Bob Stamm reviewed the report.

  • General Fund

o   Net Operating Funds Available: $184,858

o   Total YTD Income:  $ 403,477

o   Total YTD Expenditure $ 347,265

o   Net Income YTD $56,212

  • Total Activity Funds Available: $56,932
  • Rental Property Balance: $11,062
  • Memorial Fund Balance: $2,368

The report was approved and put to file for future audit.

Old Business

 

  1. 19th Hole Deck

Deck was completed by Rojas Construction (Oscar); $4,500.

  1. Ice Machine

New upper unit approved last month was ordered and received.  Mike worked out a deal with the company that does our normal maintenance and sanitation, to do the installation and our maintenance/sanitation for 2020 in exchange for the old ice machine unit.

  1. Audit Committee

Audit is progressing for Jan-Nov 2019.

New Business:

 

  1. Harvey-Azalea Park

Paul Puck visited the city.  To build anything on the park (which is really two lots (208 & 21)) requires city permits, etc. because it is a common area.

Howard Harmon visited the Hidalgo County Appraisal Services to see about tax consequences of constructing a shade canopy and a small building (restroom).  AW gets a reduced tax rate for common areas.  Current total tax on each lot is $72 ($59 Hidalgo County, $13 McAlleln).  An estimate of the tax increase of adding a canopy to one lot would be around a total increase of $81 to $153 for the lot.  Tax change is not a big issue.

  1. Christmas Golf Cart Parade

A request was made to the BOD for monetary support for the Christmas Golf Cart Parade. Christmas Golf Cart Parade will be alternated with the Mardi Gras Golf Cart Parade each season (not calendar year). Donations will be taken and will be reimbursed to the Park.  BOD passed a motion to authorize up to $400 for the Christmas Golf Cart Parade alternating each season with the Mardi Gras Golf Cart Parade.

  1. Golf Green Flags & Cups

BOD approved the purchase of heavier flag sticks and cups to with-stand the wind using the Golf Course budget.

  1. Bank Change

Bob Stamm presented information to the BOD about changing banks due to IBC being less friendly and having lower rates than other banks. Bob visited eight banks. Lone Star Bank and Navy Army Credit Union (CU) had the best rates. Navy Army CU had the best rates for CD’s and checking. Lone Star had best rates for short term CD’s. The BOD approved the opening of accounts at Navy Army Credit Union and Lone Star Bank and transferring money from IBC when appropriate (new check blanks available, CD expirations, etc).

  1. 2020 Budget

Project Possibilities:

Wertz Hall leaks that have occurred during strong wind and heavy rain conditions need fixed.  Roof warranty (18 years remaining) had previously covered repairs to fix leaks, but they are now saying the current leaks are due to cracks etc in the stucco and took pictures of suspected areas.  A water test by a local contractor verified that the current leaks are due to stucco and not roof.  We are getting estimates on repairing the stucco, or replacing it, or getting new vinyl siding.  The “stop leaks” effort would have priority over others.

Other project possibilities are Wertz Hall flooring, Wertz Hall lighting, and the Model 790 John Deere tractor, which is having problems and may or may not be repairable.

There will be a “2020 Budget Information Meeting” the week before the January HOM.  Date, etc. not set yet.

  1. Nominations Committee

 

The Nominating Committee was thanked for their work; representing Section II/III: Dave & Jan Calley (Co-chairs); Section II-RV: Sharon Petersen; Section I: Kay Shaw; and At Large: John Westereng

Report from the committee:  John Westering presented the following:

President: Arnie DeJoode

Vice-President:  Mike Manning

Treasurer:  Howard Harmon

Section I Director:  Jim Stevens

Section II-RV Director:  Margie Glaesemann

Section II/III Director:  Twila Garrett; Anna Hartwig; Skip Ruis

 

  1. Nominations from the Floor

There were no nominations from the floor for President, Vice-President, Treasurer, Section I Director, or Section II-RV Director.  Harry Dellinger was nominated from the floor and he accepted the nomination for Section II/III Director.

 

           

“Meet the Candidates” meeting will be held on Friday, January 10th from 1:00 to 2:30 PM. 

 

 Elections will be held on January 13th from 9:00 AM to 2:00 PM.  

 

Announcements

  • If you get mail in your mailbox that doesn’t belong to you, please bring it to Wertz Hall & put it on the table where the packages are.
  • Christmas Dinner plans are complete. You can still sign up to eat Christmas Dinner.  Sign-up sheets are in Wertz Hall and at both post offices.
  • Gigi Bailey needs help to fold the Divot at 9:30 on Tuesday, December 17, 2019.
  • Bible Study is on Mondays at 7:40 P.M. at the 19th Hole.
  • Mike Manning is taking orders for new benches or picnic tables. Benches are $600, hexagon tables are $700, and 6 foot picnic tables are over $1000. Order is being placed in January.
  • A can for Christmas donations for the 7 employees is in Wertz Hall. Please give generously.

 A motion was made and seconded to adjourn. Meeting was adjourned at 10:40 A.M.

Submitted By: Sonya Bush, Secretary

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