Homeowners Meeting Minutes- December 18, 2017 Draft

Adobe Wells Homeowners Meeting

Monday, December 18, 2017


The meeting was called to order at 10:00 a.m. by President, Mike Manning

There was a quorum.

Pledge of Allegiance.

Prayer led by Roy Williams.

Introduction of Board and Officers:

President:  Mike Manning

Vice-President:  Harry DeBoer (absent)

Treasurer:  Arnie DeJoode

Secretary:  Laurie Sullivan

Section I Directors:  Glenda Peterson;  Mary Hittner

Section II and III Directors:  Darrell Olson ; Dave Nickols (absent) ; Connie Harmon; Harry Dellinger

RV Section Directors:  Dave VonArx (absent); Marty RicKard (absent)

Parliamentarian:  Howard Harmon

Jurisprudence:  Candy Maxwell (absent)


New Homeowners Present:  Gene & Linn Card; Ken & Jean Fletcher

Secretary’s Report: A synopsis of minutes from the November 20, 2017 meeting was given by Laurie Sullivan.  The Minutes were accepted with one correction. Besides the Baileys, Marlene Ross and Kay & Ken Johnson donated money for new palm trees on 47th Street.

Treasurer’s Report:  Arnie DeJoode

General:  Net Operating Funds available:  $190,589

Total YTD Income: $376,675 ; YTD Expenditure $344,507; Net Income  YTD $32,167

Total Activity Funds available:  $57,497 (includes $55,000 in CDs)

Rental Property Balance:  $6,039

Memorial Fund Balance:  $2,744

The Report was approved and put to file for audit.

Old Business:

  1. Cypress Trees: President Manning gave an update on replacement of the cypress trees on the eastern border of the golf course. 120 trees have been replaced to date at a cost of $45/tree, planted and mulched and guaranteed for 1 year.   The Board had voted to complete the project with an additional 133 trees.  We have accepted $8,680 to date in donations to pay for this project.  Homeowners will be asked to vote at this meeting about how to pay for any shortfall.  Thank you to Dave Calley, Lloyd Bratland, Greg Weekley and Hex Hoechstenbach for their work in getting this project moving toward completion.  Thank you to all homeowners for their generous donations to purchase the trees.  A special thank you to Mary Ellen Chariton for her generous donation that got this effort off the ground.
  2. North Side Fence: The Board considered the request by the Beautification Committee for a fence on the northeast corner of the north side golf course. Three options were considered; chain link as we have on other borders, wooden fence and plants.  The board voted to authorize the Beautification Committee to go with plants of their choice.
  3. Nomination Committee: Mike thanked the Calleys for chairing the Nomination Committee, as well as their workers; Kay Shaw, north side; Mary Pruett and Marlene Thorson, RV Section; Ted & Aileen Wills and Lyle Kneeskern, Sections II and III.
  4. Nominations: President Manning announced the nominations for various offices:

President, Mike Manning; Vice-President, Harry DeBoer; Treasurer, Arnie DeJoode; Directors, north side, Nancy Radke and Paul Puck; Directors, RV Section, Darrill Burgett; Directors, Section II and III, Howard Harmon, Nancy Stamm, Gloria Raatz.  There were no nominations from the floor and the ballot will show as above.  Voting will take place January 8, 2018 with a Meet the Candidates forum January 5, 2018 from 1:00-2:00 p.m. in Wertz Hall.

  1. Budget Development: The President, Treasurer and Vice-President have begun the process of developing a budget for the coming year and are grateful for input from residents and Board members.  Several items will be included in that budget.
    1. Wertz Hall blinds: The Board considered a number of options for replacement of the blinds in Wertz Hall and agreed upon sunscreens to be mounted outside by 4M Sunscreens. There were a few questions, comments and suggestions.
    2. Infrastructure Projects: Based on the Infrastructure Committee report, several items will be included in next year’s budget.
    3. Five Year Plan Projects: Some of the Infrastructure Committee items are major tasks and will be put into the new Five Year Plan.  President Manning did comment that a number of comments from homeowners in response to the Five Year Plan Committee’s questionnaire are general, regular maintenance. Those items can be taken care of quickly and are more appropriately brought to the attention of the section Director or with a work order which is available in the office.

There will be a session to present details of the budget and take questions prior to voting on the budget at the January Homeowners meeting.

New Business:

  1. Wertz Hall TV: Twila Garrett had brought a proposal to the Board at their last meeting for purchasing a new flat screen, smart TV for Wertz Hall.  The Board voted to allow her to spend up to $800 from the Activity Fund with any additional monies necessary to come from donations.  That TV has been purchased and will be installed after the holidays.
  2. Tee Box Mower and Greens Mower: Homeowners will be asked at this meeting to vote on expending Activity fund monies for used re-conditioned mowers. President Manning explained the rationale behind this request. These mowers are used almost daily and the equipment we have is over 15 years old.  This summer when the tee box mower broke down, it was difficult to find parts.  He has located the following equipment from a Houston dealer:

2011 John Deere riding tee box mower – $9,500 + tax

2014 walk-behind greens mower – $2,000 + tax

Total for both mowers:  $12,333.75 delivered

  1. Golf Committee Report: President Manning and Golf Committee Chair, Dale Lee, have agreed that after each Golf Committee meeting, Dale will come to the Board to discuss any decisions or changes made.  This will get these changes in the Board meeting Minutes so there will be a written trail.
  2. Voting:   The results of the vote were as follows:
    1. Spend up to $15,000 from Activity Fund for new Tee Box and Greens Mowers:
      1. Yes – 189 No – 5
    2. Spend up to $2,500 from Activity Fund to replace cypress trees on east border
      1. Yes – 189 No – 5


  1. Mike Manning: Recycling for next 2 weeks on Wednesday – Dec 27 and Jan 3
  2. Mike Manning: Employee Christmas gift can is out and available for homeowner donations until 12/20
  3. Mike Manning: Today is Veronica’s birthday.  Led by Patricia King, we sang Happy Birthday, Adobe Wells style.
  4. Gigi Bailey: She needs Divot folders Tuesday, Dec 19 at 9:45 a.m. in Wertz Hall
  5. Shirley Heyn: Pot Luck dinner Tuesday, Dec 19, Rolando Reyes performing his Christmas music
  6. Lucy Tullbane: Volunteers are needed to call on Christmas packages on Friday and Saturday.  Please see Lucy or sign up if you can help.
  7. John Fjelsta: The price of Breakfast is going up $.05, eliminating the need for nickels.
  8. Bob Gotter: A question as to why residents who attend monthly Board meetings cannot be allowed to speak.  The Board will take this under advisement.
  9. Roy Williams: Bible Study on Mondays, 7:15 p.m. at 19th  (Not the holiday Mondays)
  10. Donna Woodward: Blood Screening by Rio Grande Regional Hospital will be January 18, 2018.  Cost is $20 for basic blood tests, with lots of optional tests available.  A week later on January 25, the head of the RGV Regional Hospital lab will be here in person to explain the tests and answer any questions.
  11. Bob Radke: Christmas Dinner sign up sheets are up until December 21.

The meeting adjourned at 11:05 a.m.